‘Word of Mouth’ Recommend Talent Scheme 

Terms & Conditions UK

We are pleased to offer our UK wide employee/self-employed ‘Word of Mouth’ Recommend Talent Scheme, where you have the opportunity to earn rewards, if you successfully recommend someone in your network (that you know personally or professionally) to PortmanDentex.

You may refer anyone suitable, to any PortmanDentex vacancy - not just your own department or practice.

Role type                                                                                               Reward

General Dentists and Specialists                                                            £3000*

Practice Managers and other Operations                                               £750

Hygienists and Therapists                                                                       £750

Qualified/Trainee Dental Nurses                                                             £500

People, Marketing, Finance and other support functions                       £500

Receptionists and practice administrative support                                 £500

*Practice Managers can earn a £350 reward in situations where they are instrumental in the recruitment of a General Dentist or Specialist, that has been recommended by another member of their immediate team, into their practice.

Reward amounts are based on the role filled regardless of how many hours or days the individual will work.

All reward payments paid to PortmanDentex employees will be paid less deductions of PAYE and National Insurance.

Self-employed Clinicians will be responsible for payment of any income tax, National Insurance contributions or VAT arrangements due in respect of any reward payment paid to them.

How do I recommend talent?

Please follow the process guidance outlined below to be eligible for the ‘Word of Mouth’ Recommend Talent Reward Scheme:

Option 1 - You can introduce someone from your network to any job vacancy on the PortmanDentex Careers website by using the refer a friend button. You just need their full name and email address.

Option 2 - You can direct the person you wish to recommend to the PortmanDentex Careers site to apply for a specific vacancy. The candidate will be asked to complete a short application and provide the full name of the person that recommended them to apply. Make sure they know it’s you!

Option 3 – You can also introduce some one if there is no obvious suitable vacancy, by emailing their CV to [email protected] You’ll receive a reward if they are hired within 6 months of the date of your recommendation.

Terms & Conditions

• To be eligible for a talent recommendation scheme reward payment, the recommendation should be made via the process outlined in the ‘How do I recommend Talent?’ process guidance (provided within this document).
• A recommendation should be someone that you can vouch for either personally or professionally.
• Any reward payment due will be paid the month after the successful completion of probation period for a PortmanDentex employee or after six months continuous service, if self-employed.
• The reward payment will be paid into your bank account through payroll if you’re a PortmanDentex employee.  If you're self-employed, a payment will be arranged through Finance on your regular pay date.
• Your recommended candidate must be employed or engaged by PortmanDentex within 6 months following the date of the original recommendation to qualify for the reward payment and not be under notice of termination on the payment date.
• If you leave the company before reward payment becomes due or are in your notice period, you will not be eligible for the reward.
• A reward can be issued to permanent hires, temporary to permanent hires (if confirmed as permanent), and contracts of 6 months or more.
• If a candidate is recommended by more than one person, the reward will be issued to the first person to make the recommendation.
• Existing locum or temporary workers are not eligible to be recommended to the company.
• If the individual referred is already known to the business, they will not be accepted as a recommendation i.e., an ex-employee (unless they left more than 12 months ago), or from another existing PortmanDentex practice. Any individual referred must have had no employment or contractual relationship with any PortmanDentex practice within the last 12 months, unless specifically exempted by the terms of a previous engagement
• If a recruitment agency has previously introduced a candidate (within 6 months) then we are obliged by contract to pay the recruitment agency fee, and not the talent recommendation reward.
• All recommendations will be contacted for a screening call and details held on file by the recruitment team. Referrers are required to maintain confidentiality regarding all referral activities and are subject to non-disclosure agreements to protect candidate privacy.
• A record of the recommendation will be kept and honoured if the candidate is hired at a later stage.
• If a candidate is being recommended by their potential line manager, a robust recruitment process involving at least one other interviewer, who is not known to the candidate, should be followed for the recommendation to be eligible for a reward. A recommended candidate whose qualifications are misrepresented by the referrer will not qualify for a referral fee. Additionally, any evidence of fraudulent activity will result in the disqualification of the referrer from the scheme.
• If a family member or friend is being referred, the interviewer and decision maker should not be known to the candidate, to avoid conflict of interest.
• PortmanDentex reserves the right to amend, modify, cancel or withdraw the scheme at any time and without notice.
• This ‘Word of Mouth’ Recommend Talent scheme supersedes all previous recommendation schemes.
• At all times PortmanDentex reserves the right to, in our absolute opinion, determine whether you are eligible to receive a reward and the amount of any such reward.
• You may make as many recommendations as you like without limit and you will be eligible for a scheme reward in respect of each successful placement of a recommended candidate.
• If you are considering recommending someone you used to work with at a previous employer, please be aware you may be under a restrictive covenant to approach them directly. If you think this might be the case, please refer to your previous contract of employment.
• Talent recommendation payments can be nominated to a registered charity of your choice. The employee making the recommendation must request this via email to [email protected] before reward payment becomes due.
• If you have any questions in relation to this policy, or any benefits you may be entitled to please address these to [email protected].

For further support or information, please contact your Recruitment Partner, or email [email protected]

Reward Draw Terms & Conditions

• In addition to the “Word of Mouth Recommend Talent Scheme” terms and conditions the Reward Draw Terms and Conditions shall apply
• The winner of the Reward Draw will receive £500 subject to these terms and conditions
• To be eligible for the Reward Draw scheme the referrer must complete at least one successful referral that is outside of the referrer’s practice or, if the referrer works in the support team, outside of their own support team
• The referrer must be a current PortmanDentex employee or self-employed individual under contract with PortmanDentex
• Referrals must be external to the current practice or support team of the referrer
• Referrals must still be within PortmanDentex six months after joining as an employee or as a self-employed individual and must not be within a notice period or have served notice in order for the referrer to be eligible for the reward payment (the Criteria)
• The Reward Draw scheme will be drawn on a quarterly basis between the 15th and 20th of every third month commencing from 15 November 2024
• The draw quarter periods are as follow:
  • The first quarter will commence on the 15 November at 12:00am and end on 14 February at 11:59pm
  • 15 Feb to 14 May
  • 15 May to 14 August
  • 15 August to 14 November
• The Criteria must be met in order to be eligible for the draw, if the referral has not met the Criteria within a draw period the referrer shall roll over the next quarter draw 
• Referrals must be made on or after 10 November 2024, any referrals made prior to 10 November 2024 are not eligible for the reward
• There shall be only one winner for each Reward Draw quarter
• The winner of the Reward Draw will be chosen at random by software from all eligible referrers for the respective quarter who meet the Criteria in these terms and conditions and the decision is final
• Entry/referrer name can only be entered once
• The winner will be notified via email
• The Reward Draw scheme will be made within 30 days of the winner receiving the Reward Draw email
• The winner can nominate a charity to be awarded the reward in their stead
• The Reward Draw scheme is subject to tax and national insurance

⁺December Incentive

For any General Dentist and Specialist referrals (Clinical Referrals) made between 12:00am on 1 December 2024 and 11:59pm on 31 December 2024 (Festive Season), a successful referrer will receive an additional £1000 plus the existing £3,000 (€3,500) reward under the Word of Mouth Recommend Talent Scheme terms and conditions. For the avoidance of doubt, the total reward applicable for Clinical Referrals during the Festive Season shall total £4,000 (€4,500). All other Word of Mouth Recommend Talent Scheme terms and conditions remain unchanged and apply to this incentive.